Effectively drafting board minutes is crucial for nonprofit boards who are trying to perform a good job. It allows all parties to see how the board is doing in achieving its goals. It also allows members to be held accountable and allows the organization to be accountable to funders.
The style of minutes of meetings can be an art and will differ from organization to organization. There are a few important things to be included in all meeting minutes. (www.dulcesdiabeticos.com) These include:
A brief overview of the main topics that were discussed as well as the decisions that were made. The ideal scenario is that the board secretary will record the outcomes of the vote (i.e. whether the motion was approved or not) and the reasoning behind each vote. This will enable the board to create a record in the event of a legal case.
If the board decides to call an advisory committee to consider a particular issue click to find out more or transaction the minutes must clearly reflect that decision, and also include the percentage of attendees who constitute a quorum. The minutes should also specify whether the committee has complete power or can make an advisory decision that requires board approval.
The person who is taking the minutes must be neutral. This is especially important in legal proceedings where the minutes are often used to judge the actions of an organisation. A third party who is independent read the minutes is also important to ensure that they are factual, fair and complete.